Project and Contract Management

APM

Accredited Project Managers

ISO 9001

Quality Management Process

ISO 14001

Environmental Management Process

ISO 45001

Health & Safety Management Process

To ensure comprehensive oversight and delivery of building projects, every stage of a project should be managed correctly.

From initial planning to final handover, Mantis coordinate stakeholders, manage contracts, and oversee costs and timelines to ensure projects are delivered on scope, on time, and on budget.

Project Management

We provide a full project management service for mechanical, electrical and construction projects.

Governance & Compliance – Ensuring all works are delivered in line with statutory requirements, public sector regulations, building standards, and safeguarding obligations.
Stakeholder Engagement & Communication – Maintaining structured communication with the client, school leadership, staff, and end-users to minimise disruption and ensure project transparency.
Programme & Scheduling – Developing and managing a robust programme that accounts for term dates, access restrictions, phased works, and contingency planning.
Budget & Cost Control – Establishing clear cost plans, monitoring expenditure, and applying effective change control to deliver value for money within the allocated budget.
Risk & Quality Management – Proactively identifying risks, implementing mitigation strategies, and assuring quality through inspections, testing, and compliance with specifications.
Health, Safety & Site Logistics – Managing site operations to safeguard pupils and staff, ensure compliance with CDM and HSE standards, and maintain safe and segregated work areas.
Procurement & Contract Management – Managing fair and transparent procurement processes, contract administration, supplier performance, and supply chain accountability.
Sustainability & Environmental Performance – Integrating low-carbon design, energy efficiency, waste reduction, and social value commitments into project delivery.
Handover, Training & Post-Occupancy Support – Ensuring smooth transition into operation through structured handover, user training, O&M documentation, and post-occupancy evaluation.

Procurement & Tendering

We take responsibility for tendering and contract drafting seriously.

Procurement Strategy – Selecting the appropriate route (e.g. traditional, design & build, framework) to balance risk, programme, and value for money.
Compliance with Public Sector Regulations – Ensuring all processes adhere to Public Contracts Regulations (PCR 2015), local authority standing orders, and transparency requirements.
Specification & Documentation – Preparing clear, accurate, and comprehensive tender documents, technical specifications, and evaluation criteria.
Fair & Transparent Tendering – Running open, auditable processes for contractor and supplier selection, ensuring equal treatment and non-discrimination.
Evaluation & Selection – Assessing bids based on quality, cost, sustainability, and capability to deliver in line with project objectives.
Contract Award & Mobilisation – Formalising appointments, issuing contract documentation, and ensuring suppliers are fully briefed on scope, obligations, and performance measures.
Supply Chain Management – Monitoring subcontractor procurement, ensuring due diligence (e.g. financial stability, accreditations), and promoting local/social value where possible.
Performance & Compliance Monitoring – Tracking delivery against contract terms, KPIs, and statutory requirements throughout the project lifecycle.

Contractor Management

Our experienced contract managers act as the single point of contact between clients, contractors, suppliers, and regulatory bodies.

Contractual Clarity & Mobilisation – Ensuring all parties understand contract terms, scope of works, KPIs, and obligations from the outset.
Change Control & Variations – Implementing formal processes for managing changes in scope, design, or programme.
Performance Monitoring & Reporting – Regular review meetings and progress reports against programme, budget, and quality benchmarks.
Payment & Financial Management – Administering applications for payment, valuations, retention, and final account settlement.
Risk & Issue Resolution – Maintaining a live risk register tied to contractual responsibilities.
Compliance & Record-Keeping – Document control for all correspondence, instructions, approvals, and certificates.
Handover & Close-Out – Ensuring practical completion, commissioning, snagging, and O&M documentation are contractually achieved.

Risk & Quality Management

We operate under ISO 9001, 45001, 14001 through our integrated management system. Through proactive risk assessment, quality control processes, and regular progress reporting, we ensure projects maintain the highest standards of safety, compliance, and performance while mitigating delays and cost overruns.

Procurement Strategy – Define the most suitable route (e.g. traditional, design & build, framework) to achieve project objectives and allocate risk appropriately.
Regulatory Compliance – Ensure all processes meet Public Contracts Regulations (PCR 2015), local authority policies, and transparency obligations.
Specification & Documentation – Develop clear, accurate tender documents and technical specifications that set out scope, quality standards, and evaluation criteria.
Tendering & Evaluation – Run fair and transparent competitions, assess bids against quality, cost, sustainability, and capability, and maintain an auditable process.
Contract Award & Mobilisation – Formalise appointments, issue contracts, and carry out mobilisation to align suppliers with project requirements and performance expectations.
Supply Chain & Performance Management – Oversee subcontractor appointments, monitor delivery against KPIs and contractual obligations, and ensure ongoing compliance throughout the project.